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How to import / copy data from closed workbook into current workbook?

Author Xiaoyang Last modified

It is easy for us to copy data from an opened worksheet and paste them to another opened workbook, but, have you ever tried to import data from a closed workbook into an opened workbook? This article, I will talk about how to import data from a closed workbook.

Import data from closed workbook into current workbook with VBA code

Import data from closed workbook into current workbook with Kutools for Excel

Import data from closed workbook into current workbook with VBA code

The following VBA code may help you copy data from a workbook without opening it to active opened workbook, please do with following steps:

1. Hold down the ALT + F11 keys, and it opens the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste the following code in the Module Window.

VBA code: Import data from closed workbook into current workbook

Sub ImportDatafromcloseworkbook()
'Updateby Extendoffice
Dim xWb As Workbook
Dim xAddWb As Workbook
Dim xRng1 As Range
Dim xRng2 As Range
Set xWb = Application.ActiveWorkbook
xTitleId = "KutoolsforExcel"
With Application.FileDialog(msoFileDialogOpen)
    .Filters.Clear
    .Filters.Add "Excel 2007-13", "*.xlsx; *.xlsm; *.xlsa"
    .AllowMultiSelect = False
    .Show
    If .SelectedItems.Count > 0 Then
        Application.Workbooks.Open .SelectedItems(1)
        Set xAddWb = Application.ActiveWorkbook
        Set xRng1 = Application.InputBox(prompt:="Select source range", Title:=xTitleId, Default:="A1", Type:=8)
        xWb.Activate
        Set xRng2 = Application.InputBox(prompt:="Select destination cell", Title:=xTitleId, Default:="A1", Type:=8)
        xRng1.Copy xRng2
        xRng2.CurrentRegion.EntireColumn.AutoFit
        xAddWb.Close False
    End If
End With
End Sub

3. Then press F5 key to run this code, and in the File Open window, select the workbook that you want to import its data, see screenshot:

vba code to select the workbook that you want to import

4. Then click Open button, and KutoolsforExcel dialog box pops out to remind you selecting a range of data that you want to import to other workbook, see screenshot:

vba code to select a range of data that you want to import to other workbook

5. And then click OK button, in the popped out dialog box, select a cell where you want to put the data, see screenshot:

vba code to select a cell to put the data

6. And click OK, the data in the closed workbook has been imported into the current workbook.

Import data from closed workbook into current workbook with Kutools for Excel

The VBA code may be somewhat difficult for our Excel beginner, so, here, I will recommend you a handy tool-Kutools for Excel, with its Insert File at Cursor feature, you can insert the whole content of a worksheet from a closed workbook quickly and easily.

Kutools for Excel offers over 300 advanced features to streamline complex tasks, boosting creativity and efficiency. Itegarate with AI capabilities, Kutools automates tasks with precision, making data management effortless. Detailed information of Kutools for Excel...         Free trial...

After installing Kutools for Excel, please do as follows:

1. Click Kutools Plus > Import & Export > Insert File at Cursor, see screenshot:

click Insert File at Cursor feature of kutools

specify options in the dialog box

2. In the Insert File at Cursor dialog box, do the following operations:

(1.) Click select buttonbutton to select a cell where you want to put the imported data;

(2.) Click browse buttonbutton to select the workbook that you want to import its data.

Note: Value only (no formulas): If you check this option, only the value will be imported, and the formulas won't be imported.

Do not transfer formatting: Checking this option will import the data into the worksheet without formatting.

3. Then click OK, if there are more than one worksheets into the workbook, a Select a Worksheet dialog box will pop out, please specify a worksheet that you want to import the data, see screenshot:

specify a worksheet that you want to import

4. And then click OK button, the data in the selected worksheet has been imported into the current workbook.

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