Outlook: change the folder where sent items are stored
In Outlook, sent email messages are typically saved automatically in the Sent Items folder. However, you might find it more organized or efficient to store these messages in a different folder. This guide will show you simple tricks to change the default Sent Items folder, allowing you to easily redirect your sent emails to alternative folders in Microsoft Outlook.
Change the folder sent items are stored in when you are composing
Change the folder all sent items are stored automatically
Change the folder sent items are stored in when you are composing
When you are composing an email message, you can define an alternative folder where this sending email will be stored after sending.
Step 1: Click the Save Sent Item to > Other Folder in the More Options group on the Options tab in the Message Window.
Step 2: In the Select Folder dialog box, select and highlight a folder in the Folders: box, and click the OK button.
After you send this email message, its copy will be stored in the folder that you selected in Step 2 automatically.
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Change the folder all sent items are stored automatically
In some cases, you may want to change the defaulted Sent Item folder, and let all sent email messages be stored in a specified folder automatically. We will guide you to realize it by creating a rule in Outlook.
Before you create a rule, you need to shift to the Mail view by clicking the Mail in the Navigation Pane.
Step 1: Open the Rules and Alerts dialog box:
Click the Rules > Manage Rules & Alerts in the Move group on the Home tab.
Step 2: In the Rules and Alerts dialog box, click the New Rule button on the E-mail Rules tab.
Step 3: In the Rules Wizard dialog box, select and highlight the Apply rule on messages I send in the Start from a blank rule section, and click the Next button.
Step 4: In the new Rules Wizard dialog box,
- Check the through the specified account option in the Step 1: select conditions(s) section.
- Click the specified in the Step 2: Edit the rule description section.
- In the popping-up Account dialog box, select an account in the Account: box and click the OK button.
- Click the Next button.
Step 5: In the new Rules Wizard dialog box,
- Check the move a copy to the specified folder option and stop processing more rules option in the Step 1: select action(s) section.
- Click specified in the Step 2: Edit the rule description section.
- In the Rules and Alerts dialog box, select a folder, and click the OK button.
- Click the Next button.
Step 6: Continue to click the Next buttons and Finish button in the following dialog boxes.
From now on all sent email messages will be saved to the folder you configured in Step 5 automatically.
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