How to print meeting attendees list in Outlook?
Sometimes a meeting attendees list or the meeting attendees with responses need to be printed out in some purpose. With this article, you will learn how to print a meeting attendees list or print the attendees with responses in Outlook.
- Print only the meeting attendees list in Outlook
- Print the meeting attendees with responses in Outlook
- Print meeting attendees list with responses by Kutools for Outlook
Print only the meeting attendees list in Outlook
If you want to only print the meeting attendees list in Outlook, please do as follows.
1. In "Calendar" view, open the meeting request you want to print the meeting attendees list from.
2. In the "Meeting" window, please click "Meeting" > "Scheduling Assistant". See screenshot:
3. Please copy all attendees: (1) Holding "Shift" key, and select all attendees by clicking the first attendee and the last one; (2) Click "Format Text" > "Copy". See screenshot:
4. Open a Word document and then paste all attendees you have just copied to it by pressing "Ctrl" + "V" keys.
5. Convert these attendees from a row to a column: select the attendees, and then click "Insert" > "Table" > "Convert Text to Table". See screenshot:
6. In the "Convert Text to Table" dialog box, please (1) change the "Number of columns" to 1, (2) check the "Other" option, and type semicolon ; into following box, and (3) click the "OK" button. See screenshot:
7. The meeting attendees have been listed into a single column as follows. Then click File > Print to print the list of attendees.
Quickly print a meeting including its attendee list and attendees' responses in Outlook
Normally, for printing a meeting's attendee list in Outlook, you have to copy the attendee list, paste it to some place, and then print. But, with the excellent "Advanced Print" feature of Kutools for Outlook, you can quickly print a meeting with its attendee list, and all attendees' responses as well.
Print the meeting attendees with responses in Outlook
If you want to print the meeting attendees with responses in Outlook, please do as follows.
1. In the "Calendar" view, open the meeting request you want to print the meeting attendees with responses.
2. Click "Meeting" > "Tracking" > "Copy Status to Clipboard". See screenshot:
3. Launch Microsoft Excel, press "Ctrl" + "V" keys to paste the list of attendees, and then click "File" > "Print" to print it. See screenshot:
Notes:
(1) If you want to view the details of this meeting request together with the meeting attendees and responses, you can paste the tracking to the body of current open meeting request. And then print the meeting request.
(2) In Outlook 2007, there is no Copy Status to Clipboard feature for you to copy the attendees and responses.
Print meeting attendees list with responses by Kutools for Outlook
If you have Kutools for Outlook installed, you can quickly print the attendees list of a meeting with their responses easily by the "Advanced Print" feature of Kutools for Outlook.
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1. Select the meeting whose attendees list you will print in the "Calendar" view, and click "Kutools Plus" > "Advanced Print". See screenshot:
2. In the opening "Advanced Print" dialog box, please check the "Tracking list" option, and click the "Print" button.
3. Go ahead to select a printer and click the "Print" button in the popping out "Print" dialog box.
Demo: print meeting attendees list in Outlook
Discover the Kutools / Kutools Plus tab in this video, added by Kutools for Outlook. Now, most features, including AI functionalities, are free! Pro features come with a 30-day trial without limitations!
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