How to share from Outlook to Teams or vice versa

Author Amanda Li Last modified 2025-04-14

If the organization you work in uses Microsoft Teams and Outlook to communicate and organize business, you might find times when you need to share to Outlook from Teams or vice versa. In this article, we will talk about how to send your important conversations directly from Microsoft Teams without leaving the app, or forward a message to Teams without leaving Outlook.

Share from Outlook to Teams in Outlook 365

Share from Teams to Outlook

Share a chat or channel conversation from Teams to Outlook
Share a file from Teams to Outlook

Share from Outlook to Teams in Outlook 365

Before you share a message from Outlook to Teams, you have to make sure that you have enabled the add-in named "Microsoft Teams Meeting Add-in for Microsoft Office" in Outlook. You can check it in "File" > "Options" > "Add-ins", and see if the above add-in is listed in the "Active Application Add-ins" list. Then please do as follows:

1. In your Outlook 365 on the desktop, select the message you want to share to a chat or channel in Teams, and then click on the "Teams Menu" in the upper-right corner of the message, and select "Share to Teams".

Note:

Alternatively, you can click on "Share to Teams" in the ribbon after you select a message.
If you don’t see the "Share to Teams" option, or it’s greyed out, try to switch to the calendar of the Microsoft 365 account, and then click "New Teams Meeting" in the ribbon to activate the Teams add-in.

2. In the pop-up dialog, please do as follows:

Choose the recipients you want to share the message with in the "Share to" section.
Leave a message if needed in the "Type a message" section. You can @ someone to get their attention here.
Check "Include attachments" as needed.
Click on "Share".

Note: If you have the Teams app installed and are on Outlook Windows build 16.0.13423.10000 (or higher) or the new Outlook for Mac build 16.46.106.0 (or higher), "Share to Teams" will open a Teams desktop window. Otherwise, it will open an Outlook window as shown above.

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Share from Teams to Outlook

In your Teams on the desktop or web, you can share a chat, channel conversation, or file from Teams to Outlook.

Share a chat or channel conversation from Teams to Outlook

To share a chat or a channel conversation from Teams to Outlook, please follow the steps below.

1. Find the chat you want to share in the "Chat" tab, or the channel conversation you will share in the "Teams" tab, and then hover the pointer on the chat or conversation, you will see a banner with emojis appear above the upper-right corner as shown below.

2. Click on the "More actions" icon "…" and then choose "Share to Outlook" on the drop-down menu.

3. In the pop-up dialog, enter the recipients you want to share the chat or conversation to, rename the subject, type any information as needed in the body of the message, and then click on "Send".

Note: You can attach a file, picture, emoji, or add other options at the bottom of the dialog.

Share a file from Teams to Outlook

To share a file from Teams to Outlook, please do as follows.

1. Under "Teams" tab, in the "Files" group, hover the pointer over the file you want to share. And then click on the "Share" icon as shown below.

2. In the pop-up dialog, click on the Outlook logo to share the file as a link to a new Outlook message.

3. A new message window as shown below pops up, you can edit the message and send it to the right recipients.

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