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How to split a Word document and save as separate PDF files?

Author Sun Last modified

While it's straightforward to save a whole Word document as a single PDF file, there are times when you might need to split the document and save each page or section as separate PDF files.

In this article, we will introduce methods to quickly split a Word document and save the pages as separate PDF files:

Split a Word document and save as separate PDF files with VBA

Split a Word document by pages/heading1/ break and save as PDF using Kutools

Split a Word document and save as separate PDF files with VBA

If you need to split a Word document and save each page as a separate PDF, this VBA code provides a quick and efficient way to do so.

  1. Press Alt + F11 to open the "Microsoft Visual Basic for Applications" window.
  2. Click "Insert" > "Module", then copy and paste the code below into the module window: 
    Sub SaveAsSeparatePDFs()
'UpdatebyExtendoffice20181120
    Dim I As Long
    Dim xDlg As FileDialog
    Dim xFolder As Variant
    Dim xStart, xEnd As Integer
    On Error GoTo lbl
    Set xDlg = Application.FileDialog(msoFileDialogFolderPicker)
    If xDlg.Show <> -1 Then Exit Sub
    xFolder = xDlg.SelectedItems(1)
    xStart = CInt(InputBox("Start Page", "KuTools for Word"))
    xEnd = CInt(InputBox("End Page:", "KuTools for Word"))
    If xStart <= xEnd Then
        For I = xStart To xEnd
            ActiveDocument.ExportAsFixedFormat OutputFileName:= _
                xFolder & "\Page_" & I & ".pdf", ExportFormat:=wdExportFormatPDF, _
                OpenAfterExport:=False, OptimizeFor:=wdExportOptimizeForPrint, Range:= _
                wdExportFromTo, From:=I, To:=I, Item:=wdExportDocumentContent, _
                IncludeDocProps:=False, KeepIRM:=False, CreateBookmarks:= _
                wdExportCreateHeadingBookmarks, DocStructureTags:=True, _
                BitmapMissingFonts:=False, UseISO19005_1:=False
        Next
    End If
    Exit Sub
lbl:
    MsgBox "Enter a valid page number", vbInformation, "KuTools for Word"
End Sub
  3. Press F5 to run the code. A "Browse" window will pop up. Select a folder to save the PDF files.
    Browse window
  4. Click "OK", then enter the starting page number and ending page number of the document. Tip: You can split just a portion of the document by entering a specific page range instead of the entire document.
    Dialog with text box to enter start page number Dialog with text box to enter last page number
  5. Click "OK". The selected pages will now be saved as separate PDF files in the folder you chose.
    Pages are saved as separate PDF files in the selected folder

Split a Word document by pages/Heading 1/break and save as PDF using Kutools

If you are not familiar with VBA code, you can use an add-in tool – "Kutools for Word". Its "Split" feature allows you to split a Word document into smaller files based on page breaks, page numbers, Heading 1, section breaks, every nth page, or custom page numbers. After splitting, you can use the "Document Format Converter" to batch convert the split Word documents to PDF files.

Kutools for Word, equipped with AI 🤖, offers over 100 handy features to simplify your tasks.

Step 1: Split the document

  1. Open the Word document that you want to split and click "Kutools Plus" > "Split".
    Split button on the Kutools Plus tab on the ribbon
  2. In the "Split Document" dialog, select the split rule in the "Split by" section. Then, specify the saving location and file prefix. Click "OK".
    Split Document dialog
    Tip: The "Split by" section offers six splitting options. For details, see the feature tutorial.
    Split by section in the Split Document dialog

The split documents are now saved in the specified location.

Document is split and saved in the specified location

Step 2: Batch convert the split Word documents to PDF files

  1. After splitting the document, click "Kutools Plus" > "Doc/Docx".
    Doc/Docx button on the Kutools tab on the ribbon
  2. In the "Document Format Converter" dialog:
    1. Select "Convert Docx to PDF" from the "Format Converter" drop-down list.
    2. Click the plus sign to add files or folders containing the documents you want to convert to PDF.
    3. Adjust other settings as needed (by default, the PDF files are saved in the source folder, but you can change this).
    4. Click "OK" to start the conversion.
      Document Format Converter dialog

The Word documents are now converted to PDF files.

Documents are converted to PDF files
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